Everything You Need to Know When a Tenant Requests an Early Termination in Oregon
You have a great tenant who pays rent on time. They take care of your property as if it were their own. Everything is going along fine and then boom! They request an early termination. “They can’t do that,” you say. “They’ve signed a legal document binding them to the terms!” While leases serve to protect landlords, there are also laws in place to protect tenants when they want out. As a landlord, it is important you understand what these laws are and how to handle the situation fairly with as little loss to both sides as possible. Often tenants request an early termination due to an unforeseen event. Rarely is there malintent. So, what are some of the reasons?
Military Deployment – the Servicemembers Civil Relief Act provides protections for those who are called to military or active duty. If a tenant is called to active duty or if their orders take them far away, they have the right to an early termination of their lease. However, you have protections as well. 30-days’ notice must be given, effective 30 days after the following rent payment is due.
Domestic Violence – while we hope it never happens, our State of Oregon protects those who are victims of domestic violence, sexual assault, stalking or unlawful harassment, giving them the right to an early termination. It is important to know if your state provides the same protections. Regardless, in such a situation, it is advisable to terminate the lease early. A bit of compassion goes a long way.
Job Transfer – many times a job transfer is not by choice and even if it is, some states allow tenants to break their lease early in this situation. Oregon is not one of those states.
Job Loss – no one ever plans to lose their job, but unfortunately it does happen. If your tenant no longer has the income available to pay rent, they likely will ask for an early termination. While there are no laws in place that protect a tenant in such a situation, a bit of compassion is warranted. Releasing them from the lease may be much easier and ultimately cheaper solution than evicting them.
Divorce/Medical Issue – again, this is not a situation we wish anyone to face, but it does happen. The tenant has no legal protections in this instance, but a compassionate heart will go a long way here.
The final two reasons are on you as the landlord and can be completely avoided.
Uninhabitable Conditions – as a landlord you are obligated by law to provide a safe and habitable environment for your tenants to live. This includes ensuring gas, heating, electric, plumbing, toilets, showers, the roof, and walls are all in proper working order and free of hazard. If your property violates any of these protective laws, your tenant has the right to terminate the lease without penalty.
Intrusiveness – even though you are the owner of the property, you do not have the right to enter at your pleasure. Tenants are entitled to their privacy. Oregon requires you to give tenants 24-hours’ notice before entering the property unless there is an emergency. Intrusiveness is rarely a reason for breaking a lease early, but if it does arise, tenants are required to give written notice asking you to stop coming over unannounced. If you continue, and we hope you do not, to just “show up” your tenant has the right to an early termination without penalty.
So, what do you do?
Many states have laws prohibiting landlords from holding a tenant to the full term of their lease once the property has been vacated. As a landlord in Oregon, you are obligated to make every effort to re-rent the property in a timely manner. This does not mean you have to rent to the first person that comes along, but you must show you are making every effort possible. While you are searching for a new tenant, your “soon to be ex” tenant is responsible for paying rent, however once a new tenant is in place, the previous tenant is no longer responsible. No double dipping! They may however need to make up any short fall in rent during the previous tenant’s lease term.
To sublet or not to sublet? That is the question! You are probably familiar with the term sublet and all that it entails. There is a chance that your “soon to be ex” tenant will offer their help in finding a new tenant – it is in their best interest to get someone in as quickly as possible and most times their offer of help is made in good faith. However, and we cannot state this enough, do not let your tenant act on your behalf by informally finding a sublet. Accept their help, but do not relinquish control over your property. You must control the application and background process. Follow your own rental criteria.
Tenants who ask for an early termination of their lease are likely facing a stressful life event and as a landlord, facing a vacant investment property can be stressful as well. Property managers very in offering an early termination clause or not within the terms of the lease. In Oregon the maximum early termination allowed to be stated and charged in a lease is 1 ½ times the rent. Without the termination fee spelled out in the lease, you could charge for the actual loss and costs associated with finding a new tenant. The terms often include minimum notice requirements, cost of early termination and what happens if either party does not fulfill their obligations.
In the end, you cannot force a tenant to stay. Why would you want to anyway? Do you really want a tenant who does not want to stay, staying in your property? A bit of discretion and compassion goes a long way when faced with the possibility of an early lease termination. Often, your tenant will work with you to arrive at a fair and mutually beneficial agreement.
If all of this seems a bit overwhelming, we have a solution. Hire us, we are professional property managers and will handle all of this for you. In the end, we can save a lot of time, stress, and money.